Officer Introductions & Welcome – 2 min

Open Floor – 10 min

December Meeting Minutes/Finance Report – 8 min

Committee Reports
- Community Events – 5 min (Hong - Holiday Benefit Bash)
- Policy & Planning – 10 min (Tony - TOD Stakeholders Meeting)
- Open Space – 5 min (Jen - present state of John and Summit)

Discussion Topics

Capitol Hill Streetcar: Tony Russo, Treasurer - 20 min
Discussion of Council's preferred options for the route of the streetcar on Capitol Hill

Guest Speaker: Ethan Melone, City of Seattle, SDOT - 1 hr.
Discussion of SDOT's preferred options for the route of the streetcar on Capitol Hill

Close

Dear neighbors,

The Capitol Hill Community Council has had an exciting year: we secured full funding for the development of John and Summit Park, we've hosted a number of successful community events including our very own Seattle Mayoral Candidate Forum, and we're now about to start on work for the Capitol Hill Neighborhood Plan Update.

So far, we've managed to accomplish all this with a lot of pluck and determination, but not much else. There are a few basic items that would help us be a great deal more effective but are out of the reach of our shoestring budget. That's why we're asking you, the community, for your help this holiday season.

Our wishlist:

Folding table (preferably 6ft in length)
Folding chairs
Large umbrella and stand
A-board (for advertising outside meetings and events)
Staple guns and staple gun staples
Electric kettle for hot drinks at meetings

If you have an item you'd like to donate, please contact us at chcc(dot)officers@gmail(dot)com. If you'd like to help us by sending in a monetary donation, please make out and send checks to:

Capitol Hill Community Council
P.O. Box 20641
Seattle, WA 98102

Thank you,
The Capitol Hill Community Council

Open Floor –

- Community Member David Limen discussed his role on Capitol Hill as a carbon coach and how to get involved. Link: www.Seattle.co2challenge.com

- Rhonda Dickson from Sound Transit discussed the community outreach projects they were working on for the station, including art, marketing and noise ordinances.

September Meeting Minutes/Finance Report

Committee Reports

- Community Events – Co-Chairs Hong & Clark discussed the success of the Halloween event and talked about the upcoming 1st Annual Holiday Fundraiser Benefit Bash

- Policy & Planning- Co-Chairs Josh & Tony promoted the upcoming Policy & Planning Committee Meeting and talked briefly about the Neighborhood Plan Update as well as the upcoming Street Car Meeting

- Open Space- Jen Powers updated the council on the progress of the John & Summit Park, including naming process and the construction going out to bid.

Discussion Topics- Seattle Department of Transportation Ruth Harper discussed progress of the community parking plan for Capitol Hill. For more information. Link Here: http://sdotblog.seattle.gov/category/parking/

Close

Officer Introductions & Welcome – 2 min

Open Floor – 15 min

November Meeting Minutes/Finance Report – 8 min

Committee Reports
- Community Events – 5 min
- Policy & Planning – 10 min
- Open Space – 5 min

Discussion Topics

McGinn Neighborhood Tour Debrief: Tony Russo, Treasurer - 5 min
Brief review of Deputy Mayor-to-be Darryl Smith's van tour of Capitol Hill

Guest Speaker: Gary Johnson, Dept. of Health, City of Seattle - 30 min
Discussion on changes to regulations regarding street food vending.

A Year in Review: CHCC Accomplishments for 2009 - 15 min
Discussion on the projects of the Capitol Hill Community Council from the past year.

Looking Ahead: CHCC Projects for 2010 - 15 min
Discussion on potential projects for the Capitol Hill Community Council in the coming year.

Close

Officer Introductions & Welcome

Open Floor & 1st Helpings

September Meeting Minutes/Finance Report

Committee Reports
- Community Events
- Policy & Planning
- Open Space

Discussion Topics

Guest Speaker: Harper, Seattle Department of Transportation
Discussion of community parking plan for Capitol Hill.

Mingling & 2nd Helpings

Close

Officer Introductions & Welcome – 2 min

Open Floor – 15 min

September Meeting Minutes/Finance Report – 8 min

Committee Reports
- Community Events – 5 min
- Policy & Planning – 10 min
- Open Space – 5 min

Discussion Topics

Guest Speaker: Sandra Fann, Daniele Dunjic & Rebecca Sadinsky, WSDOT - 20 min
Discussion on SR 520 Bridge Replacement & HOV program.

Guest Speaker: Chip Nevins, Acquisition Planner, Seattle Parks & Recreation - 20 min
Discussion on potential properties to be acquired for new parks.

Guest Speaker: John Taylor, Government Relations Manager, CleanScapes - 20 min
Discussion on new neighborhood waste reduction reward program.

Close

September 16th, 2009
In attendance: 14 (including 4 officers)

Open Floor:
- Charlette response reviewed by Jen Power (President)
- Announcement of Miller Playfield reintroduction on Setpember 19th
- Comment on bad interaction between Miller Community Center and the gay community. More engagement needed.
- 12th and Madison Pedestrian improvements a good idea along with other pedestrian improvements throughout the neighborhood.

Finance Report: General - $1400.41
UP - $1110.59

New Committees made official by the by-law authority of the Council President
Committees are: Events Committee, Planning and Policy Committee, and Unpaving Paradise Open Space Committee

Committee Reports, Events: Events committee dedicated to bringing neighbors together. Plan to host monthly events.
- October: Broadway Trick or Treat
- November: Community Potluck, Warm for Winter partnership
- December: Holiday Sweater, Ugly Sweater Party, Fundraiser
- Next Year: Dizzie involved with Pride Parade and CHCC

Committee Reports, P&P: Last meeting at Office Nomads. Good attendance and 2 hour discussion of TOD. Agreement on an iconic building with 100-200 year lifespan. Work with city and ST to make sure our community voices are heard. Ideas to get outside resources. Height controversial but willingness if traded for other community benefits.

Parking plan released for the Hill. Suggestions include adding metered parking to both sides of Cal Anderson and metered until 8pm. Traffic calming and better pedestrian crossings needed. P&P will take up this issue in the future.

Committee Reports, UP: Park(ing) Day happening on September 17th. CHCC Hosting Central Park at 500 E. Pine. 8am-8pm. Will include live music, food, art and award ceremony at 6pm.

John and Summit Park has full funding from city but still collecting money for extras including tool shed, compost bins, and more.

Seattle Parks and Rec. is now looking for more space for Parks acquisitions. Chip Nevins at next meeting.

Rhonda Dixon from Sound Transit: Looking for ideas and proposals for event on the TOD site on Broadway. Two possiblities include skate party and movie night. Have until the end of October to utilize space.
New Candidate for Vacant At-Large Officer: Mike “Dizzie” Rucker nominated and approved by President. Interested in Gothic/Pride Festival involvement and business community outreach.

Referendum 71: Many benefits to same-sex and elderly couples. Vote to endorse was overwhelming approved. 10 for, 1 abstention, 0 against.

Sally Bagshaw Q&A: Running for City Council. Long history with gay rights in Washington State so R-71 a big issue for her. Background includes 31 years of being a lawyer as well as community work on waterfront improvements. Loves being a connector for people. Priorities include Transit, safety, and jobs. “Two things Seattlites hate, sprawl and density”. Currently lives downtown and walks or takes transit most places.

Officer Introductions & Welcome

Open Floor

August Meeting Minutes

Finance Report

Presentation of New Committees

Committee Reports
- Community Events
- Policy & Planning
- Open Space

Discussion Topics

Council Position on Referendum 71

At-Large Candidate Presentation: Dizzy (Mike Rucker)

Committee Creation & Dissolution Questions

Letters Q&A

Close

Jennifer Power

President, Capitol Hill Community Council

16 in attendance in including officers Jen Powers, Hong Churor, Clark Smith, Tony Russo, Webster Crowel & Josh Maher.

Open Floor
o On behalf of the Museum of the Mysteries, Charlette LeFevre filed a formal complaint with the Council pertaining to the transfer of information regarding the Capitol Hill Pride Festival. A link to the complaint will be posted in the near future.
o Community member Dizzie and others would like us to be more diligent in updating our Facebook page and in general use social networking websites to market the council

Report August Meeting Minutes/
Finance Report-

General Fund- $1593.31
Unpaving Paradise: $110.59

Committee Reports

Community Events Report:

o Chill ‘N’ Grill Recap
o The event was a great success.
o List of community speakers (Three Dollar Cinema, CHCC, Unpaving Paradise, Equal Rights Washington, Peace for the Street by Kids from the Street, etc)
o Plans for next year

o Halloween Trick or Treating
o Community trick or treating along businesses on Broadway

o Thanksgiving/November Potluck
o Discuss community wide potluck
o Location TBD

o Holiday Concert/Fundraiser Idea
o Discussion over possible locations and format
 Bands, Contests, t-shirts, sponsors, etc

o Volunteer Opportunities
o Planning (meetings with us, contacting potential partners)
o Staffing (be available to volunteer at the event)
o Promoting (creating the flyers & putting them up, Facebook invites, press releases)
o moc.liamg|stneve.cchC#moc.liamg|stneve.cchC

Open Space-
o Unpaving paradise has made the construction budget for the John & Summit Park. Ground will be breaking in the winter.
o Parking day will be held September 18th. We will be occupying the parking on lot on 500.E Pine.
o For more information go to peoplesparkinglot.blogspot.com.

Policy & Planning
o There is Design Review for the 11th and Pine building coming up on August 18th at 6:30pm at the Seattle Vocational Institute (2120 Jackson St.) The proposal isn't on the web yet but it should be soon. You can find it here:
 http://www.cityofseattle.net/dpd/planning/design_review_program/project_reviews/upcoming/default.asp
 If you can't make the meeting I encourage you to review the proposal and send your thoughts to the point planner Liza Rutzick at vog.elttaes|kciztur.asil#vog.elttaes|kciztur.asil
o Since we talked about the mission statement being the same as the CHCC's, here is the Mission Statement for the full Capitol Hill Community Council:
o The Capitol Hill Community Council (CHCC) shall be a WA State nonprofit organization created for the purpose of preserving and improving the neighborhood and encouraging a sense of community. The Council shall serve the best interest of the Capitol Hill community by:
 Providing leadership in the investigation of community needs;
 Informing and communicating with agencies in an effort to protect and represent the interests of the community; and,
 Working collaboratively with community stakeholders and other organizations.
o Does everyone think that is reasonable for us (with the understanding that our focus in Planning and Policy)?
o If anyone would like to volunteer to chair one of these groups and start working on project ideas, please let me know. Also, it would be great to have a few small projects to work on that could get us some credentials and give us something concrete to encourage other people to get involved with. If you have any such ideas please feel free share them!
moc.liamg|gninnalp.cchC#moc.liamg|gninnalp.cchC

Debrief on Candidates Forum

Invite Jeff Munnoch to talk about progress on Light Rail Station
o Contractor is finishing the paving and will be off of the property by the 28th.
o Sound Transit is seeking community groups to co-sponsor community events while the site lays dormant. Below is Sound Transit statement.

o What to do with the temporarily vacant Capitol Hill site?
o Sound Transit is in contact with the Capitol Hill Chamber and other community organizations to discuss various potential uses for the paved site while it awaits the next phase of construction. Sound Transit could co-sponsor one or more community events, if a capable partner group would help define and organize the activities. Or someone could organize their own event for the site, provided they had liability insurance. The possibility of a temporary public art display, analogous to the displays installed in the vacant storefronts before the buildings were demolished is also being considered. Sound Transit is open to good ideas, particularly from groups and organizations who could marshal the resources for success. We will work with them on the details. The parameters are simple – no alcohol, no commercial use, and mindful of how public funds are being spent. Anyone is free to submit an idea or proposal for temporary use of the Capitol Hill construction site. Contact Jennifer Lemus, Community Outreach Specialist, at 206-398-5314 or gro.tisnartdnuos|sumel.refinnej#gro.tisnartdnuos|sumel.refinnej.

NPAC Update: Dennis Saxman and Kate Stineback
o City’s current perspective is that they don’t have the time/money/resources to complete the Neighborhood Plan Updates on their own. They need a lot more help from the community.
o One approach they’ve tried is to hold what are called “sector open houses” to fill in information gaps, particularly in regards to demographic data.
o However, at each of these open houses, no more than 50 community members were present and less than 15 attended the one for Capitol Hill and the surrounding neighborhoods.
o The Department of Planning & Development (DPD) has to-date been very directive in its approach; sometimes coming to meetings with prepared plans/resolutions for the community representatives to approve as opposed to working collaboratively.
o The DPD is currently looking at options for additional public meetings given their limited funding to determine if it will be plausible to update neighborhood plans next year.
o It appears as though the city is currently looking at moving away from established ordinances with regards to procedures and neighborhood validation requirements.
o In summary, the Neighborhood Plan Update process is under-resourced and is in a “stuck” state where little meaningful process can be made.

Meeting Close

Open Floor - 15 minutes (Hong introduces this section)

August Meeting Minutes/Finance Report (5 minutes) - Clark/ Tony

Committee Reports - 15 minutes
-Community Events (5 min.) - Clark
-Open Space (5 min.) - Web
-Policy and Planning (5 min.) - Tony

Discussion Topics

Debrief on Candidate's Forum (5 minutes) - Josh

Invite Jeff Munnoch to talk about progress on Light Rail Station (20 minutes)

Ask Kate Stinebeck to report on the state of NPAC and the Neighborhood Planning Updates (20 minutes)

Close

**In Attendance: 18 including 6 officers (Jen, Hong, Tony, Clark, Web, & Josh)

Opening and Introductions

Purpose of the Council**
The Capitol Hill Community Council seeks to be a voice/resource for those who live and/or work in the area. The CHCC will facilitate organized advocacy and events that improve the community. By taking action, the CHCC will create connections throughout the community that make Capitol Hill a more cohesive place to work/live.

Finance Report
CHCC General Account Balance: $1539
Open Space Committee Balance: $ 254.59

Secretary Report

Minutes from June General Meeting our discussed

General Announcements
• East Pike Sale starts tomorrow (7/17/2009)
o Merchants will be doing a can drive for Northwest Harvest
• City Stimulus running right now
• Capitol Hill/Central District Election July 27th at Mount Zion Church
o Capitol Hill Community Council will Co-Sponsor and Volunteer at the event
o More information can be found at http://www.capitolhillseattle.com/2009/07/19/politics-local-and-national

Questions for Council
• Questions are raised by community members about the Council duplicating the efforts (Cal Anderson Discount Dollar) of other groups such as the Capitol Hill Chamber of Commerce.
o President Jen Powers assures the community members that the CHCC will try to meet with as many groups as possible to minimize the duplication of efforts.

Guest Speaker -Ruth Harper and the Capitol Hill Parking Plan
Ruth Harper discusses the multi-year project that is the Capitol Hill Parking Plan. The overall purpose of the project is to improve parking wherever possible, so that it benefits the residents and businesses in the area.
• Various community members voice support for increased zone permit parking and additional pay to park areas.
o The general consensus of the community is that controlled parking guarantees residents access to parking.
• For additional information or to have your voice heard go to: http://www.seattle.gov/transportation/parking/cp_caphill.htm

Chill N’ Grill on the Hill
The Chill N’ Grill on the Hill will be taking place on August 4th from 6 to 10pm on East Howell St between Olive and Bellevue. Members of the CHCC have been actively involved in planning the Chill N’ Grill and have asked the council for consideration of financial support for the event in the amount of $50. Unpaving paradise has offered to match the $50 if the measure is passed to bring the total donated to $100.
• Motion is made to approve the expenditure and seconded
o Measure passes with a vote count of 13 Yes- 1 No and 1 Abstention

Committees
The council breaks into two groups based on interest too discuss the different committee opportunities for the upcoming year. The following is a recap of what was discussed by each group.

Policy and Planning Committee
The committee began by discussing the wide variety of Policy and Planning issues that are currently facing Capitol Hill. An extensive overview can be found below.

• Sound Transit plans to put out a "request for proposals" or RFP out to the development community in about 18 months. Developers will then submit proposals to sound transit of what they would like to do with the site. Sound Transit will review the proposals and pick a developer(s) for the site(s). ST plans to enter into a long term ground lease with the developer while ST retains ownership of the land.
o The primary purpose of ST's outreach over the next 18 months is to determine what constraints / qualifications are going to be included in the RFP. This will help them determine the criteria for the project. ST wants to work with the community to structure these criteria to reflect community preferences.
o ST plans to conduct this process in 2 phases
• Broad public outreach (this year),
• An Internal process to change zoning and other requirements to make vision feasible (next year)
o In the early winter the chamber of commerce formed a working group consisting of businesses, institutions, property owners, residents and city staff to work with Sound Transit to coordinate their outreach.
o Sound Transit Plans to conduct 4 community forums where they plan to solicit feedback from the community. Two of these have already occurred. The working group meets every few weeks to help ST plan these outreach events and to "digest" the feedback.
o One month ago, the Chamber put up about $30,000 to hire an architecture / urban design consultant to advise the working group and Sound Transit. They decided to hire Schemata Workshop, a small local architecture firm with offices on 12th Ave. The principle of the firm and his wife both live on Capitol Hill. Schemata has partnered with an established urban design firm, Makers, to help with some of the technical details that were beyond their expertise.

Discussion then moved to the role the CHCC Policy & Planning Committee should have. Some felt the committee should simply be a conduit for community members to express there opinions. Others want the CHCC to actively advocate our interpretation of community interest.
Further discussion was had about splitting the committee into various subgroups based on interest. The street care situation was also broached. The committee ran out of time before a consensus could be reached on either topic.

Events and Internal Development
Events Committee
Secretary Clark Smith led a discussion about the events that the CHCC helped organize in last year, the interest the council would have in these events in the future and additional events the council could become involved in/ create in the coming year.
The group generally supported being involved in some capacity with events such as Pride and Halloween in the future. The group hopes that new events can help raise awareness of the council as well serve as a means to increase the amount of money in the CHCC general fund. Further updates were also given on the Chill N’ Grill

Internal Development
Following a general conversation about events for the year, Hong Chhuor led an initial discussion of the need to develop a set of rules/operating procedures for the organization in areas that are not treated specifically by Council Bylaws; this is particularly true when it comes to committees. The executive committee hopes to develop a set of written policies and procedures that outlines the process for issues such as the creation/dissolving of committees & the appointment/removal of committee chairs. These rules/procedures will help to define the relationship between committees and the larger Council, set expectations regarding responsibilities and assist in conflict resolution.

George Bakan, editor of the Seattle Gay News, commented that as officers of a relatively young organization, we should focus our energies & resources on identifying action items & projects as opposed to getting bogged down in bureaucratic procedures and the creation of more paper. Jennifer Power commented that as we grow as an organization and involve more people, we will need the rules/procedures in order make sure that everybody acts in the interests of the organization as a whole. Justin Carder commented that in the future, we should be more proactive in developing these procedures as opposed to being reactionary, but that the issue of committees needed to be looked at now.

George Bakan followed-up by stating he believes that we should not let previous experiences (i.e. the Capitol Hill Pride Festival) distract us from our real work and that the situation has been addressed and that we should move on. Hong clarified that developing the procedures is an initiative that the new officers of the Council feel a strong need to address and that the ultimate purpose of creating yet another written document is to enable the officers, should the need arise, to take steps & make decisions according to a previously agreed upon set of procedures in an efficient and timely manner.

The discussion ended at 10 minutes to 9 PM without having reached any solid conclusions or developing an action plan.

Close

Open

Introductions (5-10 min.)
Purpose of the Council (5 min.)
Finance Report (5 min.)
Minutes from June meeting (5 min.)
Announcements and Questions for the Council (15 min.)
Ruth Harper and the Capitol Hill Parking Plan (20 min.)
Chill 'n' Grill on the Hill - consideration of financial support of event in the amount of $50 (5 min.)
Committees (1hr.)

Introduction of committee ideas (10 min.)

Break out sessions (2, 20 min ea.)

Explanation of procedure for August (10 min.)

End of formal meeting, cookie time until 9pm

Close

** 7p - Polls open. Voting can occur at any time between 7p and 9p. Andrew Taylor will officiate.

** 7:05 - Intro: Purpose of council and explanation of how election will proceed (Justin)

** 7:10 to
8:10 - Statements & Questions: Contested Positions (Justin leads) — Each candidate will make a 5 minute statement. EACH statement will be followed by 10 minute Q&A. Order determined by coin toss.

Vice President
Hong Chhuor
Kami Bodily

President
Charlette LeFevre
Jennifer Power

** 8:10 to
8:35 - Statements & Questions: Uncontested Positions (TBD leads) — Each candidate will make 3 minute statement. After all statements, there will be 10 minute Q/A period for all candidates.

At-Large Reps
Josh Mahar
Debbie Kirchhauser
Webster Crowell

Secretary
Clark Smith

Treasurer
Tony Russo

** 8:50 - Introduction of new officers

In Attendance: 13 including 2 officers (Justin and Charlette, Hong is on vacation)

Opening and Introductions

Open Floor

Jeff Munnoch

Demolition has begun on the Cap Hill station – six buildings are down now. This will continue for the next four months. 75% of the materials from demo is getting recycled. SDOT is waiting until demo is done to start talking about what, if anything, will be done with the land while it is vacant/ before construction starts.

Jet art and Ellen Fourney painting will be in station, no more commissioned art planned.
SGN mentioned that there is an education gap on how long the construction will take, and suggested more outreach should be done. Jeff reiterated that every time they talk about the project they state that the project will take at least 8 or 9 years. Jeff said that more and larger signage is being created (home of light rail station) soon.

John asked what streets are being closed and what streets will get a lot of construction traffic. Denny between 10th and Broadway will be closed. Trucks will go up the Hill on Denny, and down the Hill on Olive. Jennifer said that the SDOT Pedestrian and Bicycle group is tentatively looking into putting a crosswalk at Boylston on Olive and Denny – more to come.

Nancy mentioned the struggles of the communities surrounding the Othello and Martin Luther King Way Stations during construction.

SGN asked is a seismic study was done to see what would happen to the jet during an earthquake. He also asked whether the planned First Hill Streetcar will run along 12th Ave or Broadway, and said that the community should be involved in the First Hill Streetcar conversation now.

Justin Carder

Events: SDOT Forum on March 25th concerning what will happen with the land on top of the light rail station when is goes up for sale in 2015. Main question from the Council: should it contain a public space? Main uses that have come up are meeting space, performance space or open public space. Another possibility – allowing buildings to be a little taller to create a great viewpoint and as a bonus

Feb Meeting Min./Finance Report

Committee Reports

Technology Committee Report - Justin

No major pages to the website. Usage of the site is down significantly this last month (down 25%). Activity is mostly on the forums and the homepage. 500 visit per month is the average.

Arts & Events Committee Report – Cap Hill Pride Festival - Charlette

Kami and Charlette extensively surveyed businesses on Broadway, and 25 businesses are signed on saying they support the Festival. US Bank and WaMu are very interested. Bailey Coy said they were hesitant to support the event. Charlette is also communicating with LGBTQ groups like Lambert House and the Dyke March to see how they can support the Festival. A major vodka company is interested in sponsoring the event.

Karl of Julia’s has been very active in the organization of the Festival, along with Kami and Charlette – he brings his extensive connections to the LGBT community and his event organizing experience. Karl pictures the event as a neighborhood block party as well as a Gay Pride event.

Charlette is still trying to figure out how to apply for a small and simple Neighborhood Matching Fund to finance the insurance for the event ($300) and the day charge from Parks and Recreation ($465).

SGN asked if the Broadway businesses are willing to put forward funds for the Festival. Karl mentioned that any event on Broadway on Gay Pride weekend will bring money to businesses on Broadway, so they should step up to help fund the Festival.

Main fundraising ideas: asking for funds from Broadway businesses, applying for the Small and Simple Neighborhood Matching Grant, renting booths to community organizations for a fee, possibly running some small fundraising events.

Karl and Kami and Charlette all say: keep it small, keep it simple, keep it from being too expensive (2-5K)

Lambert House asked – how will you ask us to be involved? Will there be a place for youth if one of the sponsors is a vodka company?

Charlette – we’re not in the business of building a beer garden (Julia’s is already doing that), and the event is during the day (11-4pm) which is more family friendly than at night. As for participation, the CHCC is just reserving the space and creating the playing field – we want the LGBTQ community groups to fill it. Any alcohol sponsorship would not make the Festival unfriendly to youth.

Vote on going forward putting in application to Parks and Recreation for the Festival, so we can create a space for the Festival to be held on Pride weekend:

Yea – 7
Nay – no opposed
The rest attending abstained.

The Council will go forward in putting the application to Parks and Recreation for the Festival.

Open Space Committee Report

The park will be put out to bid in September, no matter what. Open House went well, we’re planning on doing a brick sale.

Discussion Topics

The Capitol Hill Bill - Buy Local Campaign - Charlette

Wamu is interested in distributing the bills. Harem, Masai, India Imports, Table 219 are interested in participating in the 10% coupon. Biz rules: for a biz to participate, they just have to place the bill in their window or on their door. The bill is valid once per visit. It cannot be used for tobacco or alcohol. It can be reused and copied for general use.
$120 covers (8 on a 8.5”x11”sheet) – 800 bills (?)

Approval of $120 budget for first printing of the Capitol Hill Bill, a 10% coupon at participating businesses on the Hill:

In favor: 6
Opposed:1
Motion carries.

SGN said we should set a goal on how many participating businesses we can get by the time we do the printing.

Bylaws Review & Ratification – Becki Frestedt

There have been six sessions of the Bylaws Committee and 2 public review sessions discussing changes to the CHCC Bylaws. The final version of the new bylaws is officially presented to the Council. The present Bylaws require that the Council and the community be allowed a month to look over the final version of the new bylaws before it goes to a vote. Therefore, we will not vote on the new bylaws until next month’s meeting.

Following are unresolved issues in the bylaws:

The suggested annual membership fee was kept in the bylaws because it is an opportunity to raise money for the Council. However, not paying the fee will not in any way prevent people from obtaining membership.

No consensus was arrived at as to whether or not officer meetings need to be public or whether they can be private.

Quorum is made when there are a majority of Council Officers and at least 4 CHCC members present. This is to guarantee that no motions can be passed by the officers alone.

Robert’s Rules of Order will not be used to govern the Council, but no alternative was suggested – this needs to be discussed.

A topic that came up time and time again was that four officers was not enough – more were needed to properly run the Council and represent the community. The new bylaws add 3 at-large officers in addition to the original four (President, Vice President, Secretary, Treasurer). No consensus was made as to where exactly the at-large officers would come from (whether they should be picked from certain areas, or not, etc.). Until the election occurs, present officers could nominate community members to fill the at-large positions.

Terms limits are presently defined as not allowing one person to hold an officer more than two terms in a row, terms are thirteen months long with one month as a transition period. There was no consensus on whether or not there should be further term limits.

Some felt that using a coin toss to resolve a double tie was too arbitrary. Becki reminded the Council that having a tie two times in a row is highly unlikely.

There was no consensus on how long the Council would have to be dormant for the process of active dissolution to begin. Also, “dormancy” needs to be better defined.

The words volunteers and students will be included to the groups of people who are eligible to be voting members of the CHCC, as listed in Article 3, Section 2.

All in favor: 6
All opposed: 0
Motion so moved.

As the chair of the CHCC bylaws subcommittee, Becky is trying to the best of her ability to retain complete neutrality. Becki sees her role as a facilitator of the process.

Close

We give our full support to the events of Pride weekend in Seattle and wish everybody a wonderful celebration of gay culture, civil rights, love and fun throughout the weekend. There are several important Pride events to support in addition to the Capitol Hill Pride Festival, including the EqualitYOGA event in Cal Anderson park on June 27, the Seattle Dyke March on Broadway on June 27 and the Seattle Pride Parade and PrideFest on June 28.

As the Capitol Hill Community Council no longer has responsibility for the Festival, all questions or requests related to the Festival should be directed to Charlette LeFevre at the Seattle Museum of the Mysteries. Charlette can be reached at (206) 328-6499.

Justin Carder
Capitol Hill Community Council, chair
(206) 399-5959
moc.liamg|redracnitsuj#moc.liamg|redracnitsuj

Hong Chhuor
Capitol Hill Community Council, treasurer
moc.liamg|rouhhc.gnoh#moc.liamg|rouhhc.gnoh

Jennifer Power
Capitol Hill Community Council
moc.liamg|rewop.j.nej#moc.liamg|rewop.j.nej

In Attendance: 18 community members including officers (Justin Carder, Charlette LeFevre & Hong Chhuor)

Call to Order/Introduction

Candidate Presentations

Josh Mahar: At-Large Representative Candidate
Debbie Kirchhauser: At-Large Representative Candidate
Tony Russo: Treasurer Candidate
Clark Smith: Secretary Candidate
Kami Bodily: Vice-President Candidate
Hong Chhuor: Vice-President Candidate
Jennifer Power: President Candidate
Charlette LeFevre: President Candidate

Please visit the website for candidate bios & statements.

Arts & Events Committee Funds Request

Charlette provided a brief run-down of the event and progress for those who were unfamiliar Also provided was an update regarding items that were discussed and decided upon at the last Arts & Events Committee meeting at the Seattle Gay News office on Sunday, May 24th.

Some of the biggest updates were regarding the stage – plans to host a second stage in addition to the one being hosted by Julia’s have been dropped, which removes an estimated line-item cost of $800 from expenses. The City of Seattle’s event permit and insurance costs have been paid for out of booth funds received so far. An announcement was made that Carl at Panache, a major partner of the event, has stepped down from having any further involvement with additional festival planning for personal reasons. He will continue in his role in collecting booth registrations and forwarding payments to Hong Chhuor, the CHCC Treasurer for deposit in the Council account, to be accounted for separately from the General Fund.

On behalf of the Arts & Events committee, Charlette asked for an initial outlay from the CHCC General Fund of $1,200 to cover immediate costs due. The following is a breakdown of the festival budget as presented to the Council:

A number of questions were posed by Hong in his capacity as Council Treasurer and acting in the financial interests of the Council:

1.There is talk about the City of Seattle requiring the Council to register as a business – where is this expense in the budget?

2. Is there a cost to re-route metro buses or is that cost covered in the city permitting fee?

3. Is there a contingency plan in place in the event that is not income to cover expenses? Who will be responsible if the festival goes into debt? The Council?

4. What accounts for the discriminating price structure whereby some businesses are being charged $50 and others $75? The booth application details that registration for businesses start at $75 per booth.

5. Where is the LGBT community involvement in this Pride festival? Are volunteer hours being tracked for representatives from Lambert House and PKSK?

Given some of these major concerns, Hong made a recommendation to the Council as a whole that we only approve an outlay of $200 as this is the amount that we have historically approved for other events without the expectation that the funds will be paid back. However, in the case of the Pride Festival, the $200 would be considered a loan and will need to be paid back.

Community Discussion

Hong reminded everybody that a motion was passed at Thursday’s General Meeting (5/21) that the Arts & Events Committee provide a proposal that answers the following questions by 5pm on Friday, May 22nd:

• The amount of funds requested from the Council’s General Fund.
• Whether these funds will be disbursed as a grant or a loan as detailed above.
• Clarification on the revenue-sharing provisions between the Committee & Council.
• Any other provisions that the Committee would like the Council to consider.

Although the proposed budget addresses to a certain extent the questions posed above, number of community members expressed concern over the vague nature of the proposed budget insofar as it does not identify how those funds will be spent. Justin Carder & Clark Smith in particular asked for clarification regarding what funds were going towards which line items.

In response to Hong’s question about any potential costs of re-routing transit, Charlette responded by noting that it should be covered in the city permitting fees. Paul from Broadway Video also believes that this is the case. Debbie Kirchhauser asked Charlette if she was 100% sure that there are absolutely no potential costs involved, to which Charlette responded yes. Charlette also offered to provide documentation from Seattle’s Special Events & DOT that would support this. Hong commented that from a legal and financial responsibility point of view that these documents should have been obtained and brought to the meeting to confirm which costs are covered and which are not.

Michael from Bailey Coy and Paul brought up their concerns regarding clean-up and whether there was a cost associated with that and who would be doing the clean-up. Charlette & Kami Bodily responded by saying that they expect festival volunteers to do ‘continual clean-up’ throughout the festival and made the point that since many businesses will be involved, that they will help to clean up their own store fronts. A discussion around the BIA’s clean-up services clarified that any clean-up through them would take place the following day, so it would leave at least one day’s worth of litter from the festival if we were to rely on that service.

In an effort to move forward with the proposal, Justin asked that we wrap up discussion in favor of a motion and vote. Charlette put forward the following motion, which was seconded by Phil from the Seattle Museum of the Mysteries:

The Arts & Events Committee proposes that the Capitol Hill Community Council make a loan of $1,200 from its General Fund towards the Capitol Hill Pride Festival to cover immediate expenses due. The loan will be paid back from booth registration proceeds no later than one day after the Festival on Sunday, June 28th.

In Favor: 3
Opposed: 5
Abstained: 4

Motion Fails
Hong reworded his original recommendation from when he had posed questions to the Arts & Events Committee into the following motion:

The Arts & Events Committee proposes that the Capitol Hill Community Council make a loan of $200 from its General Fund towards the Capitol Hill Pride Festival to cover immediate expenses due. The loan will be paid back from booth registration proceeds no later than one day after the Festival on Sunday, June 28th.

In Favor: 9
Opposed: 0
Abstained: 3

Motion Passes

Meeting adjourned upon completion of voting.

In Attendance: 13 community members including officers (Justin Carder, Charlette LeFevre & Hong Chhuor)

Call to Order/Introduction

Open Floor

Dennis Saxman: Seattle U. development plans, SCCC community info session on noise.
Charlette/Justin: Sound Transit updates.
So-So: We should let the professionals do what they do and not get in the way.
Justin: Announcement re: Cap Hill Garage Sale 6/13 and Cap Hill Art Walk 6/11.

April Minutes Reviewed

Finance Report

CHCC General Account Balance $1535.74
Open Space Committee Balance $179.31

Committee Reports

Arts & Events Committee Report

Pride Festival now has a poster! Partially paid for in-kind by Panache. Charlette provided a brief run-down of the event and progress for those who were unfamiliar. Meetings are now every Sunday at 7pm at the Seattle Museum of the Mysteries.

Announcement that drag-queen Shannel will be performing at the festival.

Checks have started to come into the CHCC PO box covering booth fees (approx. 104 booths available, total of $952.32 received so far). Charlette is providing a rough budget estimate of $5,000 including contingency and expects to raise at least $8,000 in just booth fees alone. Unfortunately, the NMF fund application for the event has been denied.

On behalf of the Arts & Events committee, Charlette asked for an initial outlay from the CHCC General Fund for $1,200 to cover city permitting fees & time-sensitive expenses so that they may move forward with plans. Questions came up regarding whether or not the Committee plans on directing excess funds raised from the event towards the General Fund – it is not clear at this time as Charlette’s understanding of our obligations as an organization registered as a charity through the WA State Department of State requires us to direct the majority of funds raised for an event towards the event itself rather than the organization. Council President Justin Carder & Council Treasurer & Secretary Hong Chhuor raised questions regarding this as their understanding of the requirements is odds with this.

Various community members then expressed discomfort with approving the expenditure of nearly 80% of remaining cash in the General Fund when it has not been established what the return on the Council’s investment in this event will be.

As a compromise, Hong proposed a scenario whereby the Council will agree to disburse funds from the General Fund on a “loan” basis – the Committee may submit requests for reimbursements from the Council up to $1200 with the understanding that as funds are received as designated for the Festival (i.e. booth fees), they will first be applied towards paying down the loan from the Council’s General Fund.

Justin put forward a motion to have the Arts & Events Committee submit a formal proposal detailing the following:

(1) The amount of funds requested from the Council’s General Fund.
(2) Whether these funds will be disbursed as a grant or a loan as detailed above.
(3) Clarification on the revenue-sharing provisions between the Committee & Council.
(4) Any other provisions that the Committee would like the Council to consider.

The proposal will need to be posted to the CHCC website by 5pm on Friday, May 22, 2009 for interested community members to consider. Continued discussion and a vote on whether or not to approve said proposal will be undertaken at the 2nd Candidate Presentation on Tuesday, May 26th at the Cal Anderson Park Shelterhouse starting at 7pm.

Open Space Committee Report

Jen Power reports – Dept of Neighborhoods – Neighbordhood Matching Fund Update: NMF Open House at TT Minor was attended by steering committee members Jen Power, Hong Chhuor, Nanette Fok & Glenn MacGilvra.

Next event will be the Capitol Hill Garage Sale on June 13th.

Technology Committee Report

Justin Carder reports that traffic to the website was slightly lower than April without giving specifics. No significant change on the number of website subscribers or number of Facebook group members.

Discussion Topics

Election Planning & Organization

Justin will be asking Andrew Taylor to head up the coordination of the election process (i.e. count votes and ensure transparency, objectivity & compliance with Council bylaws). Date will be the June General Meeting (6/25/09) starting at 7pm the Cal Anderson Park Shelterhouse.

Candidate presentations will be an opportunity to learn about candidates & their goals. Election night will serve as a more formal question & answer session where community members are encouraged to pose challenge questions to their candidates and seek clarification on their goals.

A discussion about the possibility of accommodating absentee voting this year was conducted with the conclusion that it was not feasible at this time.

Bylaws Final Review

A motion was proposed, seconded & approved to skip this agenda item in the interest of time.

Candidate Presentations

Clark Smith: Secretary Candidate
Josh Mahar: At-Large Representative Candidate
Web Crowell: At-Large Representative Candidate
Tony Russo: Undecided
Jennifer Power: President Candidate
Hong Chhuor: Vice-President Candidate
Charlette LeFevre: President Candidate

** Please visit the website for candidate bios & statements.

Close

Officer Introductions & Welcome - 5 minutes

Open Floor - 10 minutes

April Meeting Minutes/Finance Report - 5 minutes

Committee Reports - 15 minutes
-Art & Events
-Open Space
-Technology

Discussion Topics

Bylaws Review - 5 minutes

Election Organization & Planning - 20 minutes

Candidate Presentations - 60 minutes

Close

In Attendance: 11 community members including officers (Justin Carder, Charlette LeFevre & Hong Chhuor)

Call to Order/Introduction

Open Floor

Dennis Saxman: Neighborhood District Council Update

Michele Gomes: proposal to create bird habitat conservation group on Cap Hill.

March Minutes Reviewed

Finance Report

CHCC General Account Balance $1622.88
Open Space Committee Balance $179.31

Committee Reports

Open Space Committee Report

Dept of Neighborhoods – Neighbordhood Matching Fund: large grant application submitted on Monday, April 13th. Hong Chhuor announces Guitar Hero Showdown date & time; directed interested community members to blog at www.unpavingparadise.blogspot.com.

Arts & Events Committee Report

Arts & Events meetings are now the 2nd Sunday of each month, location announced on CHCC website. Next meeting is at the SGN building.

Technology Committee Report

Justin Carder reports that we’ve had over 820 visitors to website for March vs. 360 in Feb.
Number of Individuals Sign-Up to Receive Email Updates: 44
Number of Individuals Who Are Members of Facebook Group 108

Discussion Topics

Guest Speaker – Betsy Hunter & Michael Seiwerath, Capitol Hill Housing (in place of Kate Stineback)

Betsy provided information on three things:

1. Capitol Hill Housing
2. The 12th Avenue Initiative
3. East Precinct Development Project & project at 12th & Jefferson.

Also mentioned was the planned extension of the Seattle Streetcar program to link Capitol Hill with the International District. Funding is in place, but route is yet to be determined.

CHH’s next annual meeting will be held at the NW Film Forum on Wednesday, April 22nd. 5-6pm reception and 6-6:30pm presentation.

Website: www.capitolhillhousing.org.

Capitol Hill Pride Festival Update

Planning continues – Charlette LeFevre is working with city to define the area that will be cordoned off for the festival; announces that Mark “Mom” Finley will be serve as the MC for the event. Mark is in attendance at the meeting and shares his experiences and motivations for volunteering his services.

Charlette announces that the Arts & Events committee has submitted a NMF grant application asking for $15k and states that the committee has decided not to accept any funding from large alcohol or tobacco manufacturers. The committee hopes that Lambert House and PKSK could take over volunteer recruitment and coordination. Meanwhile, they are looking for volunteers willing to pledge hours towards the NMF match for volunteer hours at a rate of $15/hour.

Bylaws Final Review & Approval Process

Becki Frestedt, chair of the Bylaws committee presided. Revisions were made to articles 1-3 of the final draft and the rest of the document was approved via a motion to approve the remaining articles. Motion was seconded and approved by majority vote. New CHCC bylaws will be posted to the CHCC website by Becki in her final act as chair of the Bylaws committee, which will be dissolved pending the posting of the new bylaws.

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